Administration Assistant

Oxley Christian College is an independent, coeducational school in the outer eastern suburbs of Melbourne.

We are a vibrant, growing community with around 1100 students enjoying excellent programs from Early Learning through to VCE (Year 12). A highly supportive culture, modern facilities and beautiful grounds provide a dynamic teaching and learning environment.

If you have a passion for Christian education and can wholeheartedly engage in the school’s expression of faith and its faith practices, we would love to hear from you.

We are seeking an experienced Administration Assistant to support the daily operations of our vibrant College environment. Working as part of a collaborative team, this role facilitates Christian education through professional, efficient and thoughtful administrative service. If you are a warm, organised professional, we invite you to apply.

Key Responsibilities

• Provide high-level administrative support to senior staff, teachers, students, and families.
• Manage enquiries, phone calls, and overflow reception duties with warmth and efficiency.
• Assist in document production, mail distribution, print room operations, and event organisation.
• Maintain accurate records using student data systems and Microsoft Office tools.
• Liaise with Accounts to support financial processes.
• Contribute to the College’s publications and promotional materials.
• Uphold the Christian ethos of the College through active participation in devotions and community life.
• Other duties as listed in the Position Description.

Skills

• Strong administrative and organisational skills.
• High-level data entry and typing skills.
• Competency with the Microsoft Office Suite.
• Excellent interpersonal and cross-cultural communication skills.
• Ability to work collaboratively with multiple stakeholders.

Desirable

• Familiarity with school data management systems (Synergetic, SEQTA, etc).

This role is a 0.6 FTE, 3 day a week ongoing position primarily during School Term only, with an immediate start.

Preferred availability: Wednesday, Thursday and Friday.

To be considered for this role, please complete the brief Non-Teaching Employment Application Form on www.oxley.vic.edu.au and submit as instructed below:

• A cover letter, completed application form and resume should be emailed to employment@oxley.vic.edu.au.
• Applicants who choose not to submit an Application Form will not be contacted.
• Closing date for applications is Friday 5 September 2025.
• Applicants are advised the position may be interviewed and appointed prior to the closing date.
• Further details for this position can be obtained from the Position Description on the College website.
• For enquiries, please contact 03 9727 9900 or employment@oxley.vic.edu.au.

Child Safe Requirements

In accordance with the Oxley Christian College ethos, all employees are required to comply with the College Child Safe Policy and Code of Conduct (available on the College website), and other requirements of the Victorian Child Safe Standards. 

The position requirements, duties and responsibilities involve child-connected work. All employees are required to hold and maintain essential or relevant qualifications, and hold and demonstrate the necessary experience and attributes, in relation to child safety. Hence, employees are expected to provide a child safe environment in accordance with the Child Safe Standards.