Events and Administration Officer

About HCS

Heritage Christian School (HCS) is a K-12 Christian school situated on a picturesque campus in Port Macquarie on the beautiful Mid North Coast of NSW. HCS exists to partner with families, and equip staff to develop highly capable students, of Christian character, ready to serve and enrich the community for the glory of God.

HCS is wholeheartedly committed to excellence in education so that students are “well known, well loved, and well taught” by dedicated trained Christian staff.

HCS is part of Christian Education Ministries, with 16 schools in 5 states, and is also the largest non-government Distance Education provider in Australia.

About the role

The Events and Administration Officer plays a vital role in creating, planning, and delivering outstanding school events that build strong community connections and strengthen the public profile of Heritage Christian School.

This role is primarily responsible for ensuring the smooth and professional coordination of all events on the school calendar, from whole-school celebrations and open days to parent information evenings and community gatherings, ensuring each is delivered with excellence, efficiency, and attention to detail.

Alongside events, the role contributes to the broader administrative needs of the school by supporting key communications and overseeing several parent-facing platforms, helping ensure families experience clear, consistent, and high-quality interactions with the school.

This full-time position is expected to start as soon as possible.

Key focus areas:

• Lead the planning and smooth delivery of the school’s major events, including celebrations, open days, information evenings, and community gatherings
• Liaise with external vendors, staff, and families to ensure every event runs with excellence and attention to detail
• Support the school’s broader administrative efforts through high-quality communications, newsletters, and calendar coordination
• Take responsibility for several key parent-facing platforms (excursion management, bus service, lunch service, and parent app), ensuring families experience clear, professional communication and smooth processes

This is an exciting opportunity to join a vibrant administration team, working in a faith-based school community that values excellence, service, and strong family partnerships.

Qualifications and Skills:

• Has experience in event coordination or similar roles
• Communicates clearly and professionally
• Has strong written and verbal communication skills
• Has good interpersonal skills
• Thrives on organisation, planning, and delivering excellent outcomes
• Enjoys building meaningful relationships and supporting community connection
• Is proactive, efficient, and takes ownership of their responsibilities
• Aligns with the Christian values and mission of Heritage Christian School by having an authentic Christian faith

Benefits

• Authentic Christian vision, culture, and team
• EAP Program with free counselling sessions
• Employee benefits package with 15-50% leading retail brands
• Grow in your faith, skills, and experience.