Year 9 Administration Assistant

Website Donvale Christian College

Donvale Christian College, VIC

Position:  Year 9 Administration Assistant

Accountable to:  Assistant Principal – Head of Secondary

Major Relationships:  Head of Year 9 PA to Head of Secondary Office Manager

Time Fraction:  Full time. 8:00am – 4:00pm on Teaching staff days.

To commence 21 January 2022.

Application Information:

Applicants are invited to provide a concise curriculum vitae including personal details, church involvement, career experience, academic attainments and addressing the criteria listed in this Position Description under Essential Duties and Responsibilities. 

Three referees are required to be listed, including one church reference demonstrating an active faith. Applications which will be received as advertised until 3 November 2021 and should be marked ‘Year 9 Administration Assistant’ and sent via email to: employment@donvale.vic.edu.au

Please note that the College does not accept unsolicited agency approaches.  We expect candidates to apply directly.

 

Donvale Christian College:

Donvale Christian College is located in the eastern suburbs of Melbourne having opened in 1975. The current enrolment is over 1600 students from Prep to Year 12 and the total number of employees is approximately 200.

Donvale Christian College is governed, as provided for in its Constitution, by the College Board. The Board are elected by the members of the College. The full range of Christian denominations is represented in the parent body of the College. There is no position on the Board elected or appointed by any single church community. The Board is totally elected by the membership of Donvale Christian College Ltd. The Principal is appointed by the Board and together they appoint staff.

Because members of the Donvale Christian College community come from many different Christian faith traditions, and to ensure a sense of harmony between home and School, the College has adopted a Statement of Faith based on a Christian worldview. All parents and Staff are specifically asked if their faith commitment is echoed in the words of this Statement of Faith and they are requested to indicate agreement when applying for the enrolment of their children or employment at the College.

Staff members are expected to actively support the Christian aims of the College. Membership of a Bible based worship community is one of the criteria that has to be satisfied to successfully gain employment.

The College is committed to promoting and protecting the interests and safety of children. We have zero tolerance for child abuse. Everyone working at the College is responsible for the care and protection of children. All potential employees and volunteers will be required to comply with the College’s Child Safety Code of Conduct and the College’s Child Protection and Safety Policy. Applicants are required to provide a valid Working With Children Check/VIT and will be subject to background checking in accordance with this policy.

 

Role Description

As part of the DCC community, the role of the Year 9 administration assistant is to provide quality and efficient administration support to the Year 9 department at the Hall Road Campus.

The core business of Donvale Christian College is to be a biblically directed learning community.  Everyone and everything in this community serves this purpose.  Each person in the College community has been gifted by God to make his or her contribution to the learning and teaching for which God has brought the College into being.

 

College requirements

All staff are required to:

  • Perform their responsibilities in a manner which reflects the College’s mission, objectives and philosophy. In particular, staff are expected to role model an active Christian faith that will be demonstrated in part by an active involvement in the wider Christian Church.
  • Be Christian role models and examples to all people associated with the College.
  • Participate in leading College devotions that involve staff and students and attendance at the staff retreat.

 

Essential Duties and Responsibilities

  • Provide reception and administrative support to the effective running of all Year 9 events as required, including preparing communications, student information, booking venues and buses.
  • Assist in communication with Year 9 families.
  • Follow up on weekly Attendance reports and communicate absences along with maintaining log of students with detentions.
  • Support with NAPLAN.
  • Monitor and update Year 9 budget including purchase orders and invoices.
  • Provide student support including overseeing late passes, epipen checks, ICT and lockers. ·       Assist with new student induction.
  • Monitor overall stationery needs.
  • First point of contact for any student ICT issues.
  • Maintain contact with Tindals Road Librarian to facilitate a well-functioning library space, including lending books.
  • Liaise with Maintenance for all Hall Rd campus maintenance requirements.
  • Be the first point of call for all first aid requirements and administer first aid as required.
  • Support for Food Technology classes.
  • Assist with all Year 9 events including organising catering and set up.
  • Be a member of the College’s Health and Safety Committee as its Hall Rd representative.
  • Liaise and Coordinate with the Risk and Compliance Manager to undertake emergency drills once a term.
  • Undertake other tasks as directed by the Head of Secondary or Head of Year 9.

 

Core Competencies:

  • Strong written and oral communication skills.
  • Ability to work autonomously.
  • Excellent organisational skills.
  • Ability to manage multiple tasks and projects effectively.
  • Warm and welcoming personality and ability to relate to staff, students and parents.
  • Show initiative and ability to develop administrative systems.
  • Ability to focus on tasks and provide attention to detail.

 

Desirable Qualifications/Experience:

  • Previous administration experience is essential
  • Working with Children Check is essential
  • First Aid qualification (HLTAID006)

 

College Expectations

All staff are expected to:

  • Perform their responsibilities in a manner which reflects the College’s mission, objectives and philosophy. In particular, staff are expected to role model an active Christian faith that will be demonstrated in part by an active involvement in the wider Christian Church.
  • Be Christian role models and examples to all people associated with the College.
  • Participate in leading College devotions that involve staff and students and attendance at the staff retreat.
  • Support the College’s guidelines and policies. 
  • Implement the programs, teaching practices and other activities as decided by the College.
  • Perform their responsibilities in a manner which reflects and responds to continuous improvement.
  • Contribute to the efficient and effective functioning of their teams in order to meet organisational objectives. This includes demonstrating appropriate and professional workplace behaviours, providing assistance to team members if required and undertaking other key responsibilities or activities as directed by one’s supervisor.
  • Perform their responsibilities in a manner which reflects the College’s zero tolerance for child abuse and in accordance with the College’s Child Safety policies.
  • Familiarise themselves and comply with the relevant College policies including Occupational Health and Safety.

 

Applications to include:

  • Applications which will be received as advertised until Friday, 29 October 2021 and should be marked ‘Year 9 Administration Assistant’ sent via email to: employment@donvale.vic.edu.au
  • Including a covering letter
  • Provide a concise curriculum vitae including personal details, church involvement, career experience and academic attainments.
  • Three referees are required to be listed, – included in the three is to be one church reference demonstrating an active faith.

 

The College reserves the right to interview candidates prior to the advertisement closing date. If you are successful in obtaining an interview you will be contacted by telephone. If your application is not successful, you will be notified by email.

To apply for this job email your details to employment@donvale.vic.edu.au.

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